Group scheduling and polls

Finding one time that suits several busy people is the job booking pages handle worst. Group scheduling tools solve it with a poll: the organizer proposes some times, everyone marks the ones they can make, and the best overlap is easy to see. Nobody has to share their whole calendar, and people outside your company can answer without making an account.

Doodle is the long-running choice and adds booking pages and sign-up sheets. When2meet and Rallly keep things simple and free, and Rallly is open source if you want to host it yourself. Lindy takes a different route: it lets you build an AI assistant that can reply to scheduling emails and book the meeting on your behalf.

Before you send a poll, give people a short list of real options rather than a whole week, set a deadline for answers and say who makes the final call. If you use an assistant that writes to people for you, check how it introduces itself and keep a person in the loop for important meetings.

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4 AI scheduling tools in group scheduling and polls

Doodle

Meeting polls where everyone marks the times they can make, plus booking pages and one-on-one scheduling.

  • Free plan or free tier
  • Connects to Google Calendar
  • Connects to Outlook calendar

When2meet

Free, no-signup grid where a group paints the hours they are free and the overlap shows up in darker color.

  • Free plan or free tier

Rallly

Open-source meeting poll tool that collects everyone's availability without accounts, with a hosted free version.

  • Free plan or free tier

Lindy

Builder for AI assistants that can handle tasks such as replying to scheduling emails and booking meetings on your calendar.

  • Connects to Google Calendar

Time zones need care in polls too. Make sure the tool shows each person the times in their own zone, and avoid proposing slots that land early in the morning or late at night for someone in another region.

For recurring group meetings, such as a monthly board call or a club session, run the poll once to find a regular slot and then send a normal recurring invite. Polling every time wears people out and makes the meeting feel optional.

Questions about group scheduling and polls

Do people need an account to answer a meeting poll?

Not with the poll tools on this page. Doodle, When2meet and Rallly let people mark their availability from a link without signing up, which helps when you schedule with clients or volunteers.

Can a poll check my calendar for conflicts?

Doodle can connect to your calendar so you see your own conflicts while choosing times and the final meeting is added automatically. The simplest free tools rely on everyone marking their availability by hand.

Can an AI assistant schedule meetings by email for me?

Some tools can. Lindy lets you build an assistant that reads scheduling requests and books meetings on your calendar. Review what it is allowed to send in your name and keep approval on for important contacts.

Which group scheduling tools are free?

When2meet and Rallly are free to use, and Doodle has a free version with ads and some limits. Check each tool page for the details we could confirm.

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